Packaging (and Labeling) Tips 2018-04-08T14:45:57+00:00

Packaging & Labelling

Detailed explanation on how to package and label orders

We often get questions about how to properly package photo material for shipment so that important information contained in that material is not lost during the digitization process. Here we provide you with the tips you need to know to make sure your photos are safe.

Often the easiest solution is to simply pack all the pictures/albums/envelopes into one or several plastic bags (to protect the material from moisture), put this into a sturdy carton box and ship to us. Sorting beforehand can also consume a lot of time so our philosophy is to give you the scanning service at a price that does not force you to have to look at each picture beforehand. After digitization, sorting and arranging images on the computer is much more convenient.

For customers who want to pack their stuff and label the best way possible, we have additional information:

General Information

Photos are characterized by their media types in the folders:

Media Type Description
N Negative
S Slide
M Medium Format Negatives
L Large Format Negatives
I Instamatic Negatives
A APS Film
P Printed Photo

Pack in Separate Envelopes

We create a separate folder for each envelope/album of photos. Our premise is that each envelope contains photos of a particular event. So, if you want to have pictures of a particular event in one folder, place all those hard copies (printed photos or negatives or slides) in the same envelope/album. Go through the below pictorial representation.


Label the EnvelopesFor example, a customer packed all the photos of the wedding of his parents in a separate polythene bag and sent it to us. All photos which he has packed separately are digitized into a separate folder with the appropriate label.

Many envelopes/albums we receive contain descriptions of events written on the front of the envelope. So, if a customer opts for it we scan the envelope cover and place it as “folder description” along with images from that envelope. If you provide the event description on the envelope cover it will help you to later conveniently relate the photos with the correct events or person. If you like to have your folder descriptions scanned, please tick the corresponding checkbox on the order form. For the folders scans, we charge the standard scan fee.
If you provide us with the description of the event on the envelope, it will help you, later on, to see what person or event relates to the folder. Currently, ScanCorner does not charge extra for this service!

LabelingWe number the folders as [Media Type][X] where X is the occurrence. For example, if there are three envelopes containing negatives, they are named as N1, N2, N3. If you want the envelopes to be scanned in a certain sequence please number them (write on the envelope cover). e.g. negative sleeve no. 1, negative sleeve no. 2, etc.Group the Envelopes

Unique Numbering of Images

All your images will have unique file names within your order, e.g. IMG1001.jpg, IMG1002.jpg, etc. This means two images of different folders (even of different media types) will always have different file names. This will make things easier for you in case you later want to copy images into the same folder.

No Need to Count the Total Photos

You may, but are not required to count all of the pictures! If you have counted your pictures you can simply write the total on the order. Before we begin scanning, we accurately count the material and send you an email with a provisional bill based on the exact frame number.


Wrap slides, negatives and printed photos in a plastic bag in order to protect them from moisture during shipment. Pack the entire order in a sturdy box (no letter). Pad the photographic material with crumbled newspaper or packaging material to prevent it from sliding around.
Please click on the links presented in the tabs above, to get more detailed information on the packaging of various formats.

Please follow the below instructions to package printed photos

1. Group your photos (e.g. into separate envelopes). Later we will create folders for each of these groups in which we store the scanned photos.
2. If you want the photos in a specific order, number the backs of the photos.
3. If you have have information on the back of the photos that you want to have scanned, you should also let us know separately.
4. Protect printed photos with strong cardboard before shipping them in order to avoid the images getting crinkled or bent.

Image: Printed Photo on cardboard in a clear plastic wrap

If you follow these instructions, your valuables should reach us intact. If you are unsure about anything, we are happy to answer your questions:

Please follow the below instructions for packaging negatives

1. Cut out the negatives and/or slides if they are not separated.
2. Don’t send us the same photos as both prints and originals (negatives). Usually, the part where the negatives are packaged is removed from the remaining jacket. If both are sent, we will scan both and you will have to pay for both.
3. If they are not already in groups, create groups of your negatives. Later we will create folders for each group of negatives.
4. If you are worried about losing some negative strips, wrap them separately, e.g. in an envelope.
5. Number the envelopes if you want them scanned in a specific order.

Illustration: Negatives in a Typical Envelope


If you have any questions regarding packaging, simply reach out to us via our contact form

Please follow the below instructions to packages slides

Loose Slides

1. Group the slides. Later we will create folders for each of these groups.
2. We scan in the order of slides, i.e. as they appear in a projector (with the slide bar coming first). If you want them scanned in a different order, please let us know.
3. Pack them into smaller groups and put one or two rubber bands or an aluminum foil around them. Make sure the group is not too big; you can combine the slides later. 10 to 20 slides per batch is good.

Illustration: Packaging of Loose Slides

Slides in Trays or Carousels
1. You can send us your slides in trays or carousels if you want to protect them from dust and prevent them from falling out during shipping.
2. Normally, we create folders for each tray or each carousel. If you wish, you can define in advance the start of a new group by using labels.
3. We will scan the slides according to the numbers in the carousel, or else the numbering of the images if that is apparent.
4. Number the trays / magazines / carousels if you want a specific order in the online gallery.
If you have any questions regarding packaging you can always get in touch with us via our contact form.